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World Bank Office Beijing Procurement Ex-Post Review [复制链接]

1#

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World Bank Office Beijing Procurement Ex-Post ReviewhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Name of Project:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Inner Mongolia Highway Project
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Loan/Credit No:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
L4663-CHA
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Task Team Leader: Supee TeravaninthornhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Reviewer:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Hongkun Yang
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Review Period:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
January 2004 ~ May 2005
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Date of Review: May 19, 2005hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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(a) Prior Review Thresholds

WorkshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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GoodshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Consulting FirmshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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IndividualshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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$2,000,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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$200,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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$100,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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$50,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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(b) Procurement Methods
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Civil WorkshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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GoodshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Consulting FirmshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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ICBhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
>$10,000,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
>$100,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
QCBShóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
All cases except as provided belowhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
NCBhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$5,000,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
>$200,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
>$ N/AhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
QBShóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$N/AhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
CQhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$100,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
ShoppinghóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$ N/AhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$100,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
SShóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
<$100,000hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
OtherhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
N/AhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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OtherhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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No. of Contracts in Review PeriodhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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No. of Contracts in Representative SamplehóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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CategoryhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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NCBhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Small WorkhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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ShoppinghóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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FAhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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TotalhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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NCBhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Small WorkhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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ShoppinghóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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FAhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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TotalhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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WorkshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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9hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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18hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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15hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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42hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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5hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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7hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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5hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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17hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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GoodshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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2hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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2hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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2hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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2hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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CategoryhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Firms hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Individuals hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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TotalhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Firms hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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IndividualshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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TotalhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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ConsultantshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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0hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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An ex-post review mission visited Xinchengzi District PMO and New Agriculture Park PMO, Shengyang on January 16 – 19, 2005, and Cheng’an District PMO, Hebei PMO on January 24 – 26, 2005 respectively. 19 out of the 44 contracts subject to post review have been selected for detailed review focusing on verifying whether the Bank’s procurement procedures and contracting processes being followed properly. The mission is basically satisfied with the performance of the selected three PMOs in conducting the procurement procedures and confirmed that the documentation system are maintained as per required standards. However, there are some deficiencies identified during review, which are presented as below:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Major Findings:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Sheet 01 ~ Sheet 05 for Xinchengzi PMO, Shengyang:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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1.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
The full payments for these contracts have been verified and paid to the contractors by the District PMO, but not replenished back to the PMO’s account after nearly one year of submitting full application documents. Upon enquiry, the mission was informed that the internal review process at municipal and provincial levels takes a very long time period.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Sheet 08 ~ Sheet 10 for New Agriculture Park PMO hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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2.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Three contact packages were procured in one bid through NCB procedures. In the bidding document, the required turnover amount and the cash flow amount were the same numbers for all three contracts. It is not appropriate by applying one set of criteria when the contracts have different estimated costs. For the contracts in Sheet 08 and Sheet 09, the required cash flow of 1.5 million is less than the common practice 2 times of the projected monthly production income of the contract. For the contract in sheet 09, the required turnover amount of 20 million appears higher. Similarly, the bid security amounts should not the same for three contracts.
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3.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Sheet 08: The lowest bidder withdrew its bid by his written confirmation. But the PMO didn’t forfeit the bidder’s security which was required in the bidding document.
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4.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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A cash amount of 10% contract price was deposited to the Employer’s account to serve as performance security for all three contracts. The mission was informed that such manner is a common practice for mid & small size construction companies.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Sheet 11 and Sheet 12 for Cheng’an PMOhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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5.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
The numbers for the required annual turnover and the cash flow were not indicated although the criteria basis given in the bidding document.
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6.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Similarly to the findings in above paragraph 4, the performance security was provided by the contractors in cash, not in the form of bank guarantee as provided in the bidding document.
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Recommendations:hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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1.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
The center PMO and provincial PMO Shengyang shall review the issue concerning over-delay in replenishment of the district PMO’s eligible payments and solve it as soon as possible. Also, the PMOs at different levels should simplify their internal review procedures and ensure timely replenishment in the future.
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2.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
In case of more packages in one bid, the numbers of the required annual turnover and the cash flow, the bid security amounts, other particulars required in the bidding document should be specified for differences to each contact when their estimated costs are considerably different.
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3.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
The PMOs should forfeit the bidder’s bid security if the bidder withdraws or modifies his bid after the submission deadline and then move the award to the next ranked bidder.
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4.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Under the Bank’s Guidelines, the performance security is required to protect the Borrower in case of breach of contract by the Contractor. This security shall be provided in an appropriate form and amount as specified in the bidding document. Replacing such security by a cash amount would adversely impact on the contractor’s cash flow for the construction.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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5.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Under the NCB bidding procedures, the qualification criteria for annual turnover and cash flow should be clearly figured out according to the estimated contract cost and the construction period.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Enclosed: 1)hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
A draft follow up letter to PMO
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2)hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Individual Ex-Post Review Reports
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Cleared by: Bertrand L. Ah-Sue, Procurement Unit Chief hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
Date: March 8, 2005hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

World Bank Office BeijinghóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Procurement Ex-Post ReviewhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Goods & WorkshóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘

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Name of Project: Inner Mongolia Highway Project hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Loan/Credit No:
L4663-CHAhóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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Report variances from accepted Bank or national procurement policies, procedures or SBDs, in reference to Annex B of OD 11.01.hóV À½“}æbbs.3c3t.com]"9~ÃÏÂA|‘
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